8 Key Pieces Of Information Your VDR Should Have (Vendor Document Requirements List)

The Vendor Document Requirements (VDR) is the very important information your customer will supply at the beginning of your project.

Let’s take a closer look at the VDR, the information it contains and the key components you’ll come across.

What is the VDR?

Purchasers often define the type of documents that vendors must supply as part of the supply contract. The Vendor Document Requirements (or VDR) is the list of those document types.

Each line typically includes a document code, description, and delivery timeline (e.g. 10 days after order), The VDR will also identify which codes should appear in document compilations like manufacturing record books, shipping dossiers and the like.

Note that while we use the term Vendor Document Requirements (VDR), this list goes by many names that your customers may also use:

• Supplier Document Requirements (SDR)
• Seller Data and Drawing Requirements (SDDR)
• Vendor Data and Document Requirements (VDDR)
• Supplier Document Requirement List (SDRL)

Understanding your Customer’s VDR and the information it contains

Understanding the Vendor Document Requirements (VDR) and ensuring you gather all the information required to setup and execute your project is very important.

See below for the 8 top pieces of information that can be found on a VDR:

1. Document Code – The Type of documents your customer is expecting.
2. Document Description – A description of the document code.
3. Applicable to (Line of PO) – Identifies which PO line item number (tag number) each document is applicable to.
4. MRB section – Which section of the data book each document is expected to be in.
5. Vendor Document Numbering – Identifies how your customer wants your submitted documents numbered.
6. Issued Purpose – Example: IFA/AB – Customer expects you to submit 1 copy for Approval, then 1 copy for As Built.
7. Delivery format – “1” – Indicates how many copies, “P/M/D” indicates format P=PDF, M=MudBook, D=Data Book. For example: “1P/1D” “1P” means 1 PDF copy per issue purpose, and “1D” means 1 copy in the data book (see legend for full list of definitions).
8. Expected date – Identifies when your customer expects you to submit each document – “2”= 2 weeks, BS= Before Shipment.

Vendor Document Requirements (VDR)

Below is a detailed example of a VDR along with the 8 pieces of information as described above to show you what it may look like.

Want to learn more?

If you’d like to learn more about the VDR and document control, download our free PDF survey Supplier vs EPC which goes into detail about document control and the VDR more specifically.

Also, don’t hesitate to contact us directly to learn more about how DocBoss can help you manage and deliver custom documentation to your customers at the end of projects and how DocBoss helps you manage your VDR throughout each project.